Exports from the UK to the EU – VAT rules explained……

We can NOT remove UK VAT from the shipping costs as this is a UK to UK service transaction and so is not part of the export process.

Our Summary if you don’t want to read below:

Yes, we can remove / zero rate any chairs or office furniture, etc that we sell to the EU as it is seen as an export item.
No, we can not remove / zero rate the VAT charges on the courier services used.

UK Gov / HMRC info below

Below is an extract from the / HMRC page: that tries to explain VAT rules around EXPORTS from the UK to EU and non-EU countries.


If you sell, send or transfer goods out of the UK you do not normally need to charge VAT on them. You can zero rate most exports from:

  • Great Britain to any destination outside the UK
  • Northern Ireland to a destination outside the UK and EU

Find out what you need to do if you are making sales of goods from Northern Ireland to the EU or see notice 725.

Goods dispatched by post

You can zero rate goods you send by post to an address outside the UK unless they are being sent from Northern Ireland to an EU country.

You’ll need to use form ‘Certificate of posting goods form 132’, or ask the Post Office for a certificate of posting. If you use Royal Mail Parcel Force, they’ll give you a dispatch pack with accounting documents, a customs export declaration, and a receipt copy. The dispatch pack goes with the goods. For sales from Northern Ireland to EU customers you do not need to fill in a customs export declaration form.

Dispatch by courier

If you use courier or fast parcel services, you’ll normally be given an airways bill number for each shipment. This is acceptable evidence that the goods have gone abroad. Otherwise, they’ll give you a customs dispatch pack receipt copy.

Collection by customer

If your customer arranges to collect the goods from you, you’ll need to be sure how and when the items are leaving the UK, and what evidence of removal they’ll give you, before you agree not to charge VAT. If you have any doubts, you should take a deposit that’s the same as the VAT that would be charged. You can refund the deposit if they give you the evidence that the goods have left the country within the time limit.

VAT on exports

VAT is a tax on goods used in the UK and you do not charge VAT if goods are exported from:

  • Great Britain to a destination outside the UK
  • Northern Ireland to a destination outside the UK and EU .

You can zero rate the sale, as long as you get and keep evidence of the export, and comply with all other conditions. You must also make sure the goods are exported, and you must get the evidence within 3 months from the time of sale. This can be longer for goods that need processing before export and for thoroughbred racehorses.

The time of sale is the earlier of the day you:

  • send the goods to your customer
  • get full payment for them

You must not zero rate sales if your customer asks you to deliver them to a UK address. If the customer arranges to collect them from you (an indirect export), you may be able to zero rate the sale as long as you meet certain zero rating conditions.

Up cycling / recycling

We are able to refurbish chairs from most major manufacturers. This allows us/you to re-use / re-purpose / recycle perfectly good high-quality office furniture.

Deliveries / shipping

It has taken us a while to find the best delivery company for shipping chairs. They are bulky items but we can now ship across the UK and far into Europe and beyond.

Office clearance / moves

Casa Contracts can help you with your office moves, clearence of old chairs, office furniture and even down to landlord delapidations. Call us for a free chat and quote

Our brands

We only stock genuine brands. There are many inferior copies out in the marketplace. We guarantee EVERY chair we sell is a genuine designer chair by the manufacturer stated.


Doing the 'right thing' isn't always easy. Our emphasis is to achieve maximum efficient sustainability for our clients and consequently reduce the waste output and their carbon footprint.

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Here at Casa Contracts, we love to talk about office chairs, furniture, and even your unwanted IT. We can help with your CSR, often working at short notice.
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